Kentucky Journal of Higher Education Policy and Practice

Policies and Procedures

Types of Manuscripts Accepted:

Peer Reviewed Articles or Scholarly Essays

The journal solicits manuscripts based on original scholarship or scholarly essay writing that will be subjected to a double-blind peer-reviewed process consisting of at least two reviewers. These manuscripts may have a geographic focus that spans from Kentucky specific to national and international. All materials for articles, including abstract (75 words or fewer), title page, references and appendices should be between 5,000 and 9,000 words. On occasion, the journal may print articles longer in length. Please contact the editors if you have a question concerning the length of a specific manuscript.

Submissions should include the following elements as separate files:

  • a blinded version of the manuscript (all identifiers removed) (required);
  • a title page with author information (required);
  • a cover letter;
  • figures, tables, or graphs.
  • At least two reviewers will review the manuscript if it is selected for blind peer review. If a manuscript does not substantially meet the purposes of the journal or fails to satisfy basic requirements, such as adherence to an appropriate citation system (see below for more information on citation), the article may be rejected without undergoing peer review.

    Practitioner Briefs

    A major aim is for the journal to serve as a forum for academic and intellectual exchange among higher education institutions and practitioners and scholars in Kentucky. To that end, practitioner briefs are shorter (up 3,500 word, or approximately 10 pages double spaced), practitioner-focused pieces that deal with particular institutional programs, activities or policies. These pieces will be subject to review by the editors, contributing editors or reviewers. A blind peer review process will not be required. These pieces are largely meant to be Kentucky specific, or, in appropriate cases, region specific. The goal is to allow practitioners to share information concerning various programs and initiatives that are taking place at institutions around the state.

    Practitioner briefs are encouraged from all kinds of programs, whether well established or newly implemented. Submissions may include information regarding program design, implementation, or assessment; assessment tools, instruments, or methods; impacts on student learning or student development; responses to national, regional, state, or local legislation and policies. Topical areas may include academic support, residence life and housing, academic advising, first-year seminars, the transition from high school to college, placement issues, general education, admissions, enrollment management, or supporting special populations.

    Preference may be given to submissions that relate practice to theory, connect specific campus initiatives to trends and issues in the field, link to current academic literature, or that can demonstrate efficacy through rigorous assessment. Practitioner briefs may also evaluate or recommend best practices based on assessment results of campus initiatives.

    Book Reviews

    The journal will publish reviews of forthcoming or newly released books. Reviews may be of single or multiple works. Book reviews should be between 500 to 1,200 words in length. Follow the APA manual (sixth edition) in preparing book reviews. Book reviews should include the following information: (a) title, (b) author(s), (c) publisher, (d) date and (e) number of pages.

    Works by Emerging Scholars

    The journal also welcomes high-quality submissions that are the work of emerging scholars. Rather than a blind peer review process, works in this category may come to the attention of the editors through faculty members from around the state or via student submissions. As with manuscripts submitted for blind peer review, the goal will be to provide readers with work of high quality in addition to providing a publishing opportunity for graduate students. These pieces should be within 7,000 words, including abstract (75 words or less), title page, references and appendices.

    Concurrent Submissions to Other Publications:

    Submission to other publications is not permitted. Submitted articles cannot have been previously published, nor be forthcoming in an archival journal or book (print or electronic). Please note: "publication" in a working-paper series does not constitute prior publication. In addition, by submitting material to the journal, the author is stipulating that the material is not currently under review at another journal (electronic or print) and that he or she will not submit the material to another journal (electronic or print) until the completion of the editorial decision process. If you have concerns about the submission terms, please contact the editors.

    Style Guide:

    Manuscripts should generally follow the style of the Sixth Edition of the Publication Manual of the American Psychological Association (APA). Some articles may be more appropriate to follow another citation style, such as that used in legal or historical scholarship. Please contact the editors with any questions concerning the appropriateness of a citation system for a particular manuscript.

    Figures and Graphs:

    Authors will be responsible for supplying camera-ready art. Although bepress can provide limited technical support, it is ultimately the responsibility of the author to produce an electronic version of the article as a high-quality PDF (Adobe’s Portable Document Format) file, or a Microsoft Word, WordPerfect or RTF file that can be converted to a PDF file.

    It is understood that the current state of technology of Adobe’s Portable Document Format (PDF) is such that there can be no guarantees that documents in PDF will work perfectly with all possible hardware and software configurations that readers may have.

    Manuscript Submission:

    Submission should be done electronically through the journal’s Digital Commons website.

    Review Process

    (1) The editorial staff reviews the manuscript to make sure that it satisfies basic standards for review. If so, the manuscript is sent to at least two reviewers for blind review.

    (2) Following the review process, each manuscript will be returned to the author with one of the following decisions:

    Reject: The manuscript is not appropriate.

    Major Revisions Required: The manuscript has potential, but major revisions are required before it will be suitable for publication. Following revisions, the manuscript may be submitted for an additional round of reviews. This second round of reviews does not guarantee acceptance for publication.

    Accept Pending Minor Revisions: The manuscript is ready and appropriate for publication pending minor revisions.

    Accept: The manuscript is ready and appropriate for publication.

    (3) Following any author revisions, accepted manuscripts are copy edited. Copy editors will contact the author, when necessary, about changes. The journal reserves the right to make copy editing changes to articles as necessary.

    Author’s Rights and Responsibility

    If a manuscript is accepted for publication, the author(s) will retain the copyright and may distribute or re-publish the article in any format after its publication in the journal. The author(s) may also use the article in connection with their teaching, conference presentations, lectures, scholarly works, and academic and professional activities.

    In the event that the article is re-published in any format, the author(s) agrees to acknowledge its first publication in the journal by providing the article’s bibliographic information and a hypertext link to the journal’s record of the article, e.g., http://uknowledge.uky.edu/kjhepp/vol2/iss1/4/

    In the event that the published article includes edits and other contributions by the staff of the journal, the author(s) has the right to use such edits and contributions.

    UK Publication Rights and UKnowledge Attribution

    If a manuscript is accepted for publication, the author(s) will retain the copyright and grant to the journal the worldwide, irrevocable, non-exclusive, and royalty-free rights as stated in the author agreement.

    The journal will publish the article with a Creative Commons Attribution-NonCommercial-NoDerivatives license in order to maximize the dissemination. Information about the license is available at: http://creativecommons.org/licenses/by-nc-nd/4.0/

    General Terms and Conditions of Use

    Users of the UKnowledge website and/or software agree not to misuse the UKnowledge service or software in any way.

    The failure of UKnowledge to exercise or enforce any right or provision in the policies or the Submission Agreement does not constitute a waiver of such right or provision. If any term of the Submission Agreement or these policies is found to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision and the other provisions of the Submission Agreement and these policies remain in full force and effect. These policies and the Submission Agreement constitute the entire agreement between UKnowledge and the Author(s) regarding submission of the Article.